This notice outlines how the Model European Union Strasbourg Organising Team processes your personal data in accordance with Articles 13 and 14 of the GDPR.
This document will help you better understand why we process your personal data for the Model European Union Strasbourg (‘the Conference’). Should you have any questions, please do not hesitate to contact us via firstname.lastname@example.org
The controller of your personal data is:
Bringing Europeans Together France (‘us’, ‘we’, ‘BETA France’, ‘Model European Union Strasbourg’ or ‘MEUS’)
Address 18 Passage Goix, 75019 Paris, France
E-mail address: email@example.com
We receive your personal data directly from you when:
We receive your personal data from third parties (not directly from you):
We process the following personal data:
*Note that these sections do not apply to MEUS 2021 due to the online format and the lack of any participation fee or deposit.
When visiting the MEUS website, we process your personal data based on a legitimate interest to provide you access to our website and ensure its functional operation. The processed personal data includes mostly, but not limited to, the IP-address you use to access our website.
When applying for the Model European Union Strasbourg and participating in the Conference, we process your personal data as it is necessary for the implementation of our contract with you. This data is being processed in order to evaluate your application and participation in the Conference.
We also process your personal data when it is necessary to comply with legal obligations (e.g. Tax Laws, audits related to grants etc.).
To assess whether you meet eligibility criteria to participate in the Model European Union Strasbourg Conference, to perform applicant management activities, to maintain a library of correspondence, to offer participation or placement on the waiting list.
To allocate certain roles, to maintain budgetary and financial planning and administration, organizational planning, compensation planning, training and development, certification, reporting, to conduct promotional and marketing activities, to communicate with you and to invite you as a speaker for the MEUS Conference.
To facilitate access to our venues, records, property, to prevent and detect criminal activities.
To comply with legal obligations we are subject to.
To share our newsletter with you, if you explicitly provided consent.
We store your personal data during the application process, during the Conference, and for a reasonable timeframe after the Conference. Data kept after the Conference for a reasonable timeframe is mostly related to your travel expenses and open payments, such as reimbursements from the MEUS social fund. After this your personal data will be deleted. Furthermore, we keep your personal data, such as photos from the Conference, for a certain period of time to advertise and promote the Conference. Given that this data is being processed based on your consent, you can withdraw your consent at any time in the future. We keep your data when it needs to be processed to fulfil our legal obligations (e.g. Tax Law etc.).
Your personal data will be accessed by the Organising Team for the purpose of organizing the Conference. Here we follow a strict principle – a limited number of Organising Team members are able to access your personal data to evaluate your application. Furthermore, we share your personal data with our processors and the European Parliament during offline conferences (not applicable for the MEUS 2021) to provide access to the European Parliament premises in Strasbourg.
We share your personal data only when:
We share your personal data with the European Parliament for the duration of a physical edition of the Conference. (I.e. This does not apply to MEUS 2021, as our conference will be held online). Your personal data will only be transferred to a third country under the GDPR requirements. You can request further information via: firstname.lastname@example.org
What data subject rights do you have?
Under the GDPR, you have the following data subject rights:
Right to rectification: You have the right to require your personal data to be corrected if it is inaccurate.
Right to erasure: You have the right to request the erasure of your personal data if there is no obligation that requires us to keep it.
Right to restriction of processing: You have the right to require restriction of processing your personal data when:
Right to data portability: You have the right to request information on the personal data we process based on your consent or based on a contract in a machine readable format.
For the purpose of applying and participating in the Conference you have to provide your personal data.
No, we do not employ automated decision making or profiling.
For any questions, uncertainties or complaints related to data protection we are happy to help you.
Under the GDPR you have the right to file a complaint with your local data protection authority or with the leading data protection authority, which in the case of BETA France is CNIL (Commission Nationale de l'Informatique et des Libertés).
Under the European Data Protection Law, the organization is the data controller of your personal information. If you have any questions regarding this notice or how we use your personal information, please contact us via the following e-mail: email@example.com
Cookies are small parts stored on your end device over which you access our website. We use the following types of cookies:
Technically necessary cookies: These are cookies that are technically necessary to access our website. Blocking these cookies may lead to the non-functionality of our website on your end device.
This document may be updated without prior notice to reflect changes in our practices (e.g. at the beginning of new organising cycles of MEUS). You will be notified of any significant changes to this notice for as long as we retain any non-anonymous personal information about you.
You can download this data privacy notice here.